Introduction
This legal notice applies to the entire contents of the Travaplan group travel management platform, which consists of this website and a mobile phone application, for the purpose of facilitating bookings of certain travel services (the “Platform”). Please take some time to read these Terms and Conditions of Use (“Terms of Use”) as by using the Platform you indicate your acceptance of these Terms of Use. If you do not accept these terms, do not use this Platform. By using any part of the Platform, you shall be deemed to have accepted this legal notice in full. Stop using this Platform immediately if you do not accept and agree to be bound by the terms of use.

The Platform is powered by technology owned by Travaplan Ltd and allows you to use this technology to search, discuss and book flights, accommodation, vehicle rental services and activities, as well as manage payments between travellers and store trip related photographs. By accepting the Terms of Use and/or using any part of this Platform, you agree to conduct your use of this Platform and the technology supporting it and provided on this Platform in accordance with the Terms of Use and that the Terms of Use are an agreement between Travaplan and you.

Travaplan may revise this legal notice at any time by updating this posting. You should check the Platform terms from time to time to review the then current legal notice, because it is binding on you. Certain provisions of this legal notice may be superseded by expressly designated legal notices or terms located on particular pages on the Platform/website.

Information about us.
This site is operated by Travaplan Ltd an Irish registered company. We are registered in Ireland under company number 583599 and have our registered office at 43 Dundela Park, Sandycove, Co Dublin, Ireland. Our VAT number is IE3422821BH. You can contact us by email at admin@Travaplan.com

Travaplan facilitates bookings for a variety of travel related services. Travaplan provides introductory services and does not own or operate any of the travel related companies. Your contract for services will be between you and the relevant service provider(s).  The terms and conditions of the contract between you and the relevant service provider(s) are available to you once you click through (leave the Travaplan application to go to the booking sites website(s)) to make a booking. Travaplan makes no warranty or representation in relation to any services purchased from third party service providers via the introduction process.

Fees and Charges
Use of the Platform is provided free of charge to the following user types:

  • Trip organisers/planners who are not charging for their services.
  • All travellers participating in trips.

(together “Users” and each of them a “User”)

If you are intending to use this Platform for uses other than those listed above you must contact Travaplan before starting to invite others to join and use the Platform.

[Where users/trip organisers use Stripe or any similar trip booking/payment facility accessed through the Travaplan website to process payments connected with any trip booked through the Travaplan site, Travaplan may charge a non-refundable administration fee [of up to 2%] as a percentage of  such payments. It is the responsibility of the service provider to process your reservation/booking correctly. We will notify you if there are any other fees, charges or commissions payable to Travaplan at a future date in connection with the use of the Platform (including any introductory service fees) and we reserve the right to apply such fees, charges and/or commissions in the future.

Liability
In the event of a dispute between Travaplan and you, our liability to you, if any, is limited to the amount of the fees (if any) set out under the heading Fees and Charges above and paid by you when making the booking.

Travaplan hereby excludes to the fullest extent permitted by law any warranties (whether express or implied), as to the quality, completeness, performance or fitness for a particular purpose of (i) any service ordered using this Platform and (ii) this Platform and any of its contents, including, but not limited to, any information relating to the service to be provided contained within this Platform and the technology supporting and provided on this Platform. Travaplan reserves the right to make alterations to the Platform at any time. The information on this Platform is updated from time to time. By using this Platform you acknowledge that the details and all other information including, but not limited to, information relating to travel, holidays, accommodation, car rental and other related services published on this Platform may include inaccuracies or typographical errors.

We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer or mobile equipment, computer programs, data or other proprietary material due to your use of the Platform or to your downloading of any content on it, or on any website linked to it.

The Platform contains hyperlinks or references to third party service providers’ websites.[1] Such hyperlinks or references are provided for your convenience only and we have no control over third party websites and accept no legal responsibility for any content, material or information contained in them. The display of any hyperlink and reference to any third party service provider’s website does not mean that we endorse that third party’s website, products or services. The Platform can forward information from third party services or provide links to such services. Any booking you make for travel related services on this Platform is made with a service provider and not Travaplan. Travaplan and this Platform only facilitate the making of reservations with the service provider and we are not liable or responsible for the fulfilment of any booking, for the performance of any service or for the acts or omissions of any third party service providers introduced through the Platform. Travaplan is not a party to the contract between you and the service provider and has no responsibility or liability (direct or indirect) to any party in respect of the terms of your contract with the service provider or any problems arising with the services provided pursuant to that contract or any other problems between you and the service provider. On making a booking for a service on the service provider’s platform you are bound by and deemed to have accepted the terms and conditions of the service provider.

EXCEPT TO THE EXTENT CONTRARY TO LAW NEITHER TRAVAPLAN NOR ANY OF OUR DIRECTORS, OWNERS, EMPLOYEES, AFFILIATES, TRAVEL PARTNERS OR OTHER REPRESENTATIVES WILL BE LIABLE FOR ANY DIRECT OR INDIRECT LOSS OR DAMAGES ARISING OUT OF, OR IN CONNECTION WITH YOUR USE OF ANY INFORMATION, PRODUCTS, SERVICES AND/OR THE MATERIALS OFFERED THROUGH THIS PLATFORM, INCLUDING BUT NOT LIMITED TO LOSS OF DATA, INCOME, PROFIT OR OPPORTUNITY, LOSS OF OR DAMAGE TO PROPERTY AND/OR CLAIMS OF THIRD PARTIES, OR ANY INDIRECT OR CONSEQUENTIAL LOSS OR DAMAGES HOWSOEVER ARISING, EVEN IF TRAVAPLAN HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE OR SUCH LOSS OR DAMAGES WERE REASONABLY FORESEEABLE.

The listing of any travel information or services or link in this Platform is not and should not be taken as a recommendation from Travaplan or a warranty or representation that the travel information or services will be of a certain standard or suitable for your purpose. Travaplan shall in no way be liable to you in the event that the travel information or services are not suitable for your purpose. You should use your own discretion when utilising this information.

Service Access
While Travaplan endeavours to ensure that the Platform is accurate, up-to-date, free from bugs and normally available 24 hours a day, we cannot guarantee, nor do we promise the uninterrupted use by you of the Platform Travaplan shall not be liable if for any reason the Platform is unavailable at any time or for any period. Access to the Platform may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for other reasons beyond Travaplan’s control. Furthermore, we cannot promise that the Platform will be fit or suitable for any purpose. Any reliance that you may place on the information on the Platform is at your own risk.  Any content in the Platform is provided for your general information purposes only and to inform you about us and our services and other websites that may be of interest.

Beta Testing Phase
Travaplan may operate a pilot version of the services/Platform (the “Test Version”) in the initial stages of its operations and business development (the “Beta Phase”) which it and you, as a user of the Platform, acknowledge is incomplete and subject to further developments and improvements, but has been released for testing and initial feedback to a limited number of initial users. Where you are being offered a Test Version, this will be clearly drawn to your attention by Travaplan upon commencement of the services and when you sign up to use the Platform. Travaplan reserves the right to provide you with regular updates as to the functionality of the Platform and the services and to develop, change and/or improve on the functionality and features of the Platform during the Beta Phase. Please note that all of the other provisions of this Privacy Policy (including but not limited to the sections headed Liability, Service Access and Disclaimer) apply to your usage of the Platform and the provision of and access to the services during the Beta Phase. An uninterrupted service cannot be guaranteed during the Beta Phase and the Platform may need to be temporarily shut down/rendered inaccessible from time to time during the Beta Phase. In the event of any loss to your personal information or data relating to trips which you have booked through the Platform during the Beta Phase, we will use our reasonable commercial efforts to recover all such information, but cannot guarantee that this will be possible. In signing up to use the Platform during the Beta Phase, you agree to provide Travaplan with feedback on our services and to be contacted by Travaplan for this purpose.

User Account
Accounts are not available to minors (i.e. persons under 18 years of age) or any person who cannot legally agree to the terms of this Agreement. By accepting these terms, you confirm that you are capable of entering into a binding agreement. You must accurately complete any subscriber information requested by Travaplan. The Platform is intended to appeal to a broad audience, and therefore it is the responsibility of the parent or guardian to determine whether any use of the Travaplan services are appropriate for your child.

To open an account for usage of the Platform, the User must provide true and accurate information as required to complete the Registration Form available on our website and shall regularly update such information to keep it true and accurate by contacting us to notify us of any changes to such information at admin@travaplan.com

The User shall provide a valid email address and/or mobile phone number belonging to them and choose a password, and keep these details up to date, so that both Travaplan and the other members of your travelling group can communicate with you effectively.

We reserve the right to remove or change a User profile at any time if we deem it to be in breach of terms and conditions or of an inappropriate nature.

The User is entirely responsible for the privacy, confidentiality and storage of email addresses and/or mobile phone number, and password used to access the system. All website activities that can be traced to the email address and password of the User are deemed as having been performed by User. Travaplan does not assume any liability for content of messages sent and is exempt from any claim that may arise from third parties as a result of messages sent. Travaplan may temporarily disable access to Your Account if You report unauthorized use.

The User agrees to notify Travaplan immediately of any unauthorized use of the account to admin@travaplan.com

Payments on the Platform
The Platform makes a system for payments between Users available via the Stripe platform. You will be asked by Stripe to read and agree to the Stripe terms when you first set up your stripe account.

Right to Unsubscribe
You can unsubscribe from the Platform at any time without incurring any fee, by contacting admin@travaplan.com. The cancellation of your membership with Travaplan will not affect or absolve you of any liability to third party service providers to make any payment and/or fulfil any contract to which you have agreed to be bound through the Platform or otherwise.

Intellectual Property Rights and Limited License
The Platform and all intellectual property rights in it, including but not exclusive to, content, text, graphics, images, trade names, domain names, design rights, database rights, patents, structure, photographs, buttons, artwork and computer code and all other intellectual property rights of any kind whether or not they are registered or unregistered (anywhere in the world) is owned by Travaplan and is only available to you for personal purposes. Nothing in these terms and conditions grants you any legal rights in the Platform other than are as necessary to enable you to access the Platform. Unless you have received written consent from Travaplan to the contrary, you may only use the Platform and its content for personal, non­commercial purposes. You do not have permission to modify copy, distribute, collate, transfer, reproduce or display any of the above for personal or business use. In particular, by proceeding to access this Platform, you agree:

  • Not to use the Platform to make any speculative or false reservation;
  • Not to use the Platform to research suppliers or suppliers pricing;
  • Not to use the name “Travaplan” or any Travaplan branding for commercial or any other purposes without obtaining prior written permission from Travaplan;
  • Not to reproduce material from this Platform (Website’s) for commercial or any other purposes.

Disclaimer
This Platform is made available to Users as it is and Travaplan makes no warranties or representations that (i) this Platform or the technology (servers etc.) making it available and supporting it will be without fault or defects or (ii) the information posted on this Platform is free from infection by viruses or anything else with contaminating or destructive properties. Travaplan accepts no liability for any infection or effects from harmful applications such as, but not limited to, viruses, Trojans, tampering, fraud or theft, error, technical failure, omissions, delay, unauthorised access or any event which corrupts the acceptable administration, communication and integrity of this Platform.

Waiver
Our failure to enforce at any time or for any period any one or more of the Terms of Use shall not be a waiver of them or the rights attaching to any of them.

Headings
The headings used in these Terms of Use are for reference only and shall not affect the meaning or scope of these Terms of Use. Travaplan is a business name owned by Travaplan Ltd and all references to Travaplan in these Terms of Use are deemed to include reference to Travaplan Ltd.

Modification of terms of use.
Travaplan reserves the right to change/modify the Terms of Use and the contents of this Platform for any reason and without prior notice and without liability to you, any other User or any third party. This right shall not affect the Terms of Use accepted by you, the User, upon making a legitimate booking or purchase using this Platform. You should check these Terms of Use, which will be posted on our website, for any changes/modifications each time you access the Platform. By continuing to use the website after we have posted changes/modifications to these Terms of Use, you are indicating that you agree to be bound by the modified Terms.

The service provider may from time to time change its terms and conditions (which are available on their websites) upon which the service provider makes the reserved service available to you. Travaplan is not responsible and shall have no liability if the service provider’s terms and conditions available on this Platform have been or are changed by the service provider.

General Terms and Conditions.
The Terms of Use and your use of and access to this Platform are governed by the laws of the Republic of Ireland. The courts of the Republic of Ireland shall have exclusive jurisdiction over all disputes arising between you and Travaplan out of or relating to your use of this Platform. Use of this Platform is unauthorised in any jurisdiction that does not give effect to all provisions of the Terms of Use including without limitation this paragraph. You agree that no relationship, partnership, employment, or agency relationship exists between you and Travaplan as a result of the Terms of Use or your use of this Platform. Our performance of the Terms of Use is subject to existing laws and legal process and nothing contained in this agreement shall prevent Travaplan complying with any law enforcement or governmental authorities requests or requirements relating to your use of this Platform or information provided to or gathered by Travaplan with respect to such use and Travaplan shall have no liability in respect of such compliance.

Client’s Undertaking/Restrictions
You agree that you are responsible and liable for all other users who utilise the Platform and services through you, with or without your consent. While we make every effort to ensure that your data is secure at all times, you likewise recognize that there are instances that may damage, corrupt, delete or in any way alter your data that are beyond our control.  Therefore, you accept responsibility for backing up any data, software, information and any other files. Under no circumstance shall we be held responsible for any server breaches, intercepted data, loss of data or any other analogous circumstances. Although Travaplan cannot monitor the conduct of its User’s offsite, it is a violation of these Terms of Use for any User to use any information obtained from this Platform in order to harass, abuse or harm other persons, or in order to contact, advertise to, solicit or sell to any User or person without their prior express consent.

You agree to refrain from using the Platform:

  1. in excess of, or beyond, the agreed purpose;
  2. to distribute, sell, license, provide or otherwise make our services available to third parties without our consent;
  3. to store or transmit material or information that is infringing, libelous, defamatory, obscene, fraudulent, false or contrary to the ownership or intellectual property rights of any other person or otherwise harmful, unlawful or tortious, or in violation of any third party privacy or other rights;
  4. in any way that is in violation of any applicable law, rule or regulation;
  5. to transmit viruses, malware, or other malicious code in the Platform;

It is prohibited to modify, reverse-engineer, or otherwise manipulate, interfere with or disrupt our services. In order to ensure the integrity of our services, we reserve the right at any time in our sole discretion to block users from certain IP addresses from accessing the Platform.

You agree to hold harmless and indemnify us and our subsidiaries, affiliates, officers, agents and employees from and against any third party claim arising from or in any way related to your breach of these Terms of Use, or your violation of any law or the rights of a third party, or your use of our services, including any liability or expense arising from all claims, losses, damages (actual or consequential), suits, judgments, litigation costs and attorneys’ fees, of every kind and nature. Nothing in these Terms of Use shall be deemed to exclude or limit your liability in respect of any indemnity given by you under these Terms of Use.

Privacy
Our Privacy Policy also applies to your use of the Platform/site and sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using our site, you consent to such processing and you warrant that all such data provided by you is accurate.

Amendment
Travaplan reserves the right in its sole discretion to amend these Terms of Use at any time and you should regularly check this Terms of Use for any amendments.

If you have any questions about these Terms of Use or should you wish to make a complaint, please write to:

By email to admin@travaplan.com or

By post to, 43 Dundela Park, Sandycove, Co Dublin. Ireland

We will endeavour to deal with any questions or complaints raised within 10 working days.

Waiver and Severability
Our failure to exercise any rights under this privacy policy shall not constitute or be deemed a waiver or forfeiture of such rights or a waiver or forfeiture of such rights in the future. If any part of this privacy policy is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of the privacy policy shall continue in effect.

Governing Law
These Terms of Use are governed by the laws of the Republic of Ireland. The courts of the Republic of Ireland shall have exclusive jurisdiction over all disputes arising between you and Travaplan in relation to these Terms of Use.